Solutions - Finance Automation
Give finance the week back that month-end takes.
Finance automation earns its place when it removes rekeying and reconciliation without weakening control. We work backwards from your close checklist to the point where bad data enters, fix it there, then automate matching, approvals, invoicing and reporting with the audit trail intact.
At a glance
- Who this is for
- CFOs, financial controllers and finance managers carrying a manual close.
- Prerequisite
- Agreement on which system owns each number. Without it, automation multiplies the disagreement.
- Non-negotiable
- Controls, segregation of duties and audit trail are part of the build, not a later phase.
Where it applies
Six areas that absorb finance time.
Most finance teams can name their worst two immediately. Those are usually where the return is clearest.
Accounts payable
Supplier invoices captured, coded against purchase orders, matched on receipt and routed for approval by value - with exceptions queued rather than emailed.
Customer invoicing
Invoices raised from the operational event that earns the revenue - delivery, milestone or timesheet approval - instead of a separate manual run.
Collections
Ageing-based reminders with tone and timing set by customer segment, escalation to a named owner, and promised-payment tracking.
Expense and purchasing
Requisitions and card spend captured with receipts at the point of purchase, coded once, and approved against delegation policy.
Reconciliation
Bank, payment gateway and intercompany matching run on rules, so finance reviews the exceptions rather than every line.
Month-end reporting
A defined close checklist with automated data pulls, so reporting is a review of the numbers rather than a week of assembling them.
Approach
We start at month-end and work upstream.
Close is the honest test of a finance function. Every workaround shows up there.
01
Close checklist review
We start at month-end because it exposes every upstream weakness: the manual journals, the spreadsheets and the numbers that never quite agree.
02
Trace each number to its source
Every reported figure gets an owner, a source system and a definition. Conflicting definitions are resolved before anything is automated.
03
Fix data capture upstream
Most finance rework is caused by bad data entering from sales or operations. That is where the fix belongs, not in a reconciliation macro.
04
Automate the matching and routing
Three-way matching, approval thresholds, coding rules and exception queues configured in your finance or ERP system.
05
Build the controls in
Segregation of duties, approval limits, change logging and an audit trail that stands up to review - designed in, not bolted on.
06
Automate the reporting pack
Scheduled generation from live data, with variance flags, so the conversation is about the variance rather than the spreadsheet.
Control
What gets automated, and what deliberately does not.
Automation should reduce clerical work and increase visibility. It should never remove a decision that needs accountability behind it.
Automate
Rule-based and repeatable
- Matching invoices to orders and receipts
- Coding by supplier, category and cost centre rules
- Routing approvals by value and delegation
- Reminder and escalation scheduling
- Report generation and distribution
Keep with a person
Judgement and accountability
- Approving exceptions and unusual variances
- Credit decisions and payment plans
- Journal entries requiring interpretation
- Final sign-off on statutory reporting
- Any change to approval thresholds themselves
Assurance
How we keep it safe.
01Australian compliance stays with your advisers
We build the process and the controls. GST treatment, payroll obligations and statutory reporting requirements are confirmed with your accountant, not assumed by us.
02Nothing goes live without a parallel run
Automated output is compared against the existing manual process for at least one full period before the manual version is retired.
03Every automated posting is traceable
Who or what created it, from which source record, under which rule. If it cannot be traced, it does not get automated.
Bring us your close checklist.
It is the fastest way to see where finance time is going and which two automations would return the most of it.